About Training


A strong communication and training program is one of the most important aspects of a successful budget model redesign and implementation. It is essential to ensure that everyone gets a clear understanding of the new model, redesigned business processes and requirements, and overarching goals and expected outcomes. Additionally, it provides the opportunity for active stakeholder engagement and feedback to help the university improve ongoing training and address lingering or new model concerns/issues.

To that end there will be a series of division meetings, townhalls and training opportunities to actively educate, engage and obtain feedback from the UCF community. Stay tuned to this website and campus announcements or contact your college or division’s budget director for information.

What kind of training will be available?
The Offices of Financial Affairs and Academic Affairs have partnered to develop and deliver training programs and ongoing support to accommodate various user groups and learning styles. This will entail self-paced web courses, a reference manual, and real-time training.
When will the self-paced web courses be available?

Available Now
FBM 130: Understanding UCF’s Budget Allocation Model
This course will cover the budget model fundamentals as follows: organizational structure (how units are categorized); allocation of funds (how revenues are distributed); allocation of indirect costs (how central support unit costs are shared); and the strategic investment fund (how to support strategic initiatives or “subvention”)

Coming Soon
FBM 131: Navigating UCF’s Budget Process
This course delves into UCF’s internal annual budget process (budget development and approval process and timeline); the collaborative budget planning tool (Adaptive Planning); and governance structure (ongoing budget model maintenance and support).

Note: Although there are no official prerequisites for these two web courses, employees are strongly encouraged to take FCM 130: Colors of Money, and FCM 131: Expenditures 101 as a precursor (see next question for more information).

What other training or preparation can I do in the meantime?

The following courses are recommended for all employees with responsibilities for general department or project oversight, purchasing, payroll, and other administrative activities, and will provide a strong foundation to better understand our internal budget allocation model.


  • FCM 130: Colors of Money
    Describes UCF’s governance structure, annual state budget request and allocation processes, and statutes, regulations, and rules defining the appropriate use of state funds. This includes UCF Board of Trustees (BOT) powers and duties; state budget request process and timeline; Florida statutes; state university operating budgets and entities; types of funding sources; and required BOT approvals.
  • FCM 131: Expenditures 101
    Describes the budget entities that make up the university’s operating budget: Education and General (E&G); Auxiliary; Contracts and Grants (C&G); and Local Funds. Prerequisite Course: FCM 130.
  • Workday Adaptive Planning and OfficeConnect
    Adaptive Planning (AP) is the enterprise solution adopted by UCF to provide a collaborative environment for planning, budgeting, and reporting to support the new budget allocation model. OfficeConnect is the AP add-on tool to update and generate management reports directly within the Microsoft Office Suite. Additional details about how to obtain access and learn about these tools can be found on the Knight Vision website here.
How can I sign-up for the web courses?

The FBM and FCM web courses listed above can be found by signing in to the myUCF portal and selecting the Employee Self Service and Learning and Development links.  Please visit the Financial Support Services Budget Training website found here for instructions on course registration.

For information about Adaptive Planning and Office Connect resources, please visit the Knight Vision Adaptive Planning website found here and download the Quick Start Guide.


How can I access the reference manual?

The reference manual is a companion tool to the FBM 130 Understanding UCF’s Budget Allocation Model web course available now.  The course is open to the entire university community and participants will have continued access to the manual and course materials.  The reference manual can also be found here.


What face-to-face or real-time training will be available?
Real-time training aimed at targeted audience/user groups led by Financial Affairs or Academic Affairs will be announced via direct communications. This will include role-based training for budget administrators in the academic colleges or units, as well as the university’s central administrative support offices.


What can I do if I have questions or need additional information?
For more information or recommendations about the budget model training program, please contact us via the Feedback and Questions section of this website.