Helpful Links
UCF Resources
General
| Resource Link | Description |
|---|---|
| Administration and Finance | Home to the office of Financial Affairs, the A&F Division provides high-quality services and a safe and effective campus environment to support the university’s mission of teaching, research, and service. |
| Coronvirus | Information for UCF Students, Faculty and Staff about COVID-19 |
| UCF-4.033 Delinquent Accounts Receivable | Establishes the university's authorization to pursue the collection of delinquent accounts receivable through the use of lawful procedures, which may include contracting for the services of a collection agency. |
| Florida Board of Governors (BOG) | Home of the State University System of Florida (SUS). |
| UCF-4.015 Fraud Prevention and Detection | Establishes university criteria related to appropriate institutional controls and risk management framework to provide reasonable assurance that fraudulent activities within the university’s areas of responsibility are prevented, detected, reported, and investigated. |
| Knight Vision | University cloud ERP transformation project |
| Speak Up | Doing the right thing means acting with honesty and integrity and speaking up when you know of or suspect unethical behavior. Visit this site for information about how to anonymously report a concern or complaint via UCF’s Integrity Line. |
| UCF Board of Trustees (BOT) | The university’s legal owner and final authority responsible for efficient and effective use of resources and personnel, policy decisions, implementation and maintenance of high-quality education programs, university performance, financial management, reporting and compliance. |
| UCF Budget Model Redesign | Implementation of university Incentive-based Model and reporting tool, Adaptive Planning |
| UCF Policies and Procedures | UCF's Policies and Procedures by category (Emergency Policies; Policy Administration; Human Resources and Employee Benefits; Legal, Compliance, and Administration; Contracts, Grants, and Purchasing; Advancement and Development; Facilities and Safety; Financial; Technology and Communications; Research; Academic Affairs; Student Affairs; and Faculty Affairs. |
| UCF Regulations | Information on UCF's Regulation Development Procedure; Current Regulations; and Recent Notices. |
| UCF Statement of Collection and Use of Social Security Numbers | SSN information provided by UCF's Office of the General Counsel. |
| University Audit | Serves as UCF’s internal auditor, providing internal audits and reviews, management consulting and advisory services, investigations of fraud and abuse, follow-up of audit recommendations, evaluation of the processes of risk management and governance, and coordination with external auditors. |
Budget Planning and Analysis
| Resource Link | Description |
|---|---|
| Allocation and Use of Education and General Carry Forward Funds 3-212 | This policy applies to all university employees involved in the creation, approval, or management of Education and General (E&G) budgets, inlcuding unspent E&G funds that are carried forward and included in the operating budget for the following fiscal year. |
| Budgets of University of Central Florida 4.013 | Describes the approval process of UCF's annual operating budget. |
| Concessions Funds 3-209.2 | Concession budgets are approved annually and may be expended for purposes consistent with and supportive of the mission and objectives of the university including support of academic programs, student programs, faculty, and staff members. This policy applies to all UCF departments and employees. |
| Spending of UCF Foundation Funds 2-205.2 | The Foundation raises funds to provide UCF with resources for scholarships and to supplement its programs. This policy applies to all UCF employees and relatedDSO employees when using or administering UCF Foundation funds. |
| UCF BOT Budget and Finance Committee | A standing committee of UCF's Board of Trustees, the purpose of this committee is to oversee the university's budget and all revenue sources to monitor the overall financial performance of the university and its related entities. |
| UCF Budget Model Redesign | Implementation of university Incentive-based Model and reporting tool, Adaptive Planning |
| University Budget Process 3-211 | This policy is applicable to all university employees involved in the preparation and management of the annual operating and capital outlay budgets. Applicable funds include Education and General (E&G) Funds, Auxiliary Funds, Contract and Grant Funds, Local Funds, Concession Funds, and Capital Project Funds. |
Expense and Procurement Card
| Resource Link | Description |
|---|---|
| Bank of America Cardholder Guide to Chip and PIN | Quick reference guide to access the PIN Check site and retrieve your PIN number. |
| Bank of America Payment Center Cardholder Statements User Guide | How to manage and view Bank of America account summary, tranactions, authorizaion requests, and statements. |
| Expenditure of University Funds 3-210 | This policy applies to all individuals authorized to create or approve financial transactions on behalf of UCF for purposes consistent with and supportive of the teaching, research, and service mission and objectives of the university including support of academic programs, student programs, faculty, and staff members. |
Expenditures and Tax Compliance
| Resource Link | Description |
|---|---|
| 3-205.3 Reimbursement for Travel Expenses | This policy describes the university's provisions for reimbursement of reasonable and necessary travel and conference expenses incurred as a result of official university business. |
| 3-206.5 Credit Card Merchant Policy | This policy applies to any employee, contractor, agent, or third-party service provider who stores, processes, or transmits cardholder data on behalf of university merchants accepting credit or debit cards. This policy applies to all credit and debit card transactions. |
| 3-210 Expenditure of University Funds | This policy applies to all individuals authorized to create or approve financial transactions on behalf of the UCFfor purposes consistent with and supportive of the teaching, research, and service mission and objectives of the university including support of academic programs, student programs, faculty, and staff members. |
| UCF-4.015 Fraud Prevention and Detection | Establishes university criteria related to appropriate institutional controls and risk management framework to provide reasonable assurance that fraudulent activities within the university’s areas of responsibility are prevented, detected, reported, and investigated. |
| UCF-4.033 Delinquent Accounts Receivable | Establishes the university's authorization to pursue the collection of delinquent accounts receivable through the use of lawful procedures, which may include contracting for the services of a collection agency. |
Financial Reporting and General Accounting
| Resource Link | Description |
|---|---|
| Electronic Funds Transfer Policy 3-121.1 | The Controller’s office is responsible for the daily management of university bank balances and the general oversight of Electronic Funds Transfer (EFT) activity. This policy sets forth the requirements for the accounting and control of funds processed electronically for any purpose, including direct deposit, wire transfer, withdrawal, or investment of funds. |
| Investments 4.014 | Investment of university funds and use of interest earnings. |
| Receipt and Deposit of Funds by Departments; Types of Funds Accepted 3-200.2 | Financial Affairs is responsible for ensuring that departments are authorized to collect funds and that department personnel have been properly trained in the receipt and handling of funds. This policy is applicable to all departments that receive funds on behalf of the university. |
| Property Control 4.007 | Accounting, control and maintenance of all non-expendable tangible personal property, the value of which is $5,000 or more per item, having a projected useful life of one year or more, and/or any other items at the discretion of the University Controller |
Tax
| Resource Link | Description |
|---|---|
| Amazon Business Account: User FAQ | Amazon business account Frequently Asked Questions (FAQs) |
| Discretionary Sales Surtax Information | Listing of 2023 sales surtax rates for all Florida counties. |
| Florida Sales and Use Tax | Florida sales and use tax information on the Florida Department of Revenue website. |
Travel Payables
| Resource Link | Description |
|---|---|
| Avis and Budget Reservation Website | For Avis and Budget reservations not made through Concur. |
| UCF Enterprise Website | For Enterprise reservations not made through Concur. |
| Foreign Per Diem Website | Foreign per diem rate information from the U.S. Department of State, Office of Allowances. |
| Foreign Currency Website | Real-time exchange rates and currency converter. |
| International Travel Registration | UCF Global’s detailed instructions for approval and registration for international travel. |
| U.S. Passports and International Travel Alerts and Warnings | Latest updates on international travel advisories from the U.S. Department of State, Bureau of Consular Affairs. |
| The Parking Spot – UCF Spot Club Exec Card | Enjoy numerous benefits for airport parking by joining the UCF Executive Program. |
| Map Mileage Website (Google Maps) | Helpful tool for navigation and calculating mileage. |
| Travel Regulations Florida Statute-112.061 | Florida statute covering per diem and travel expenses of public officers, employees, and authorized persons. |
| Toll Calculator | Online tool for calculating tolls for central Florida’s expressways. |