Forms, Guidelines, Manuals, and
Other Resources


Title/KeywordCategoryLast Reviewed Date
Colors of MoneyReference Manual02/25/2021
Fiscal Year End Processing Information and GuidelinesGeneral Information
UCF Expenditure GuidelinesGuidelines03/25/2022
UCF Financials (PeopleSoft) Historical DataGeneral Information07/01/2022

Budget Planning and Analysis

Title/KeywordCategoryLast Reviewed Date
2022-23 Auxiliary Overhead Assessment MethodologyGeneral Information03/15/2022
HEERF Reimbursement Request FormForm09/15/2022
Understanding UCF's Budget Allocation ModelReference Manual03/18/2022

Financial Reporting and General Accounting (FRGA)

Title/KeywordCategoryLast Reviewed Date
Credit Card Refund Request Form
Import Accounting Journal – Central FinanceForm
Import Accounting Journal–Decentralized Accounting JournalForm


Procurement Services

Title/KeywordCategoryLast Reviewed Date
Procurement Services Procedures Guide Coming SoonReference Manual

Red Flags Identity Theft

Title/KeywordCategoryLast Reviewed Date
Identity Theft Annual AssessmentForm
Red Flags Incident ReportForm


Title/KeywordCategoryLast Reviewed Date
Unrelated Business Income Tax (UBIT)General Information 08/04/2022
Automated Worker Classification Questionnaire Form08/04/2022
Consumer Certificate of Exemption (DR-14)General Information04/30/2022
Employee Fringe Benefits Taxability
General Information 08/04/2022
Signed UCF W-9 Request for Taxpayer Identification Number and CertificationForm04/12/2024
Florida State TaxesGeneral Information 08/04/2022
Tax Exempt DebtGeneral Information 08/04/2022
University of Central Florida IRS Determination LetterGeneral Information 07/28/2023
Understanding Compensatory versus Scholarship StipendsGeneral Information 08/04/2022
Withholding on International PaymentsGeneral Information 08/04/2022
Worker ClassificationGeneral Information 08/04/2022

Travel Payables

Title/KeywordCategoryLast Reviewed Date
Southwest Airlines Booking Tool (SWABIZ)General Information
30 Day Approval MemoForm
Application for Advance on Travel ExpenseForm10/18/2023
Approval of Field Advance for Sponsored Research AgreementsForm02/01/2022
Avis & Budget Booking a ReservationGuidelines
Avis & Budget Dept. of Management Services User Guide for Rental VehiclesReference Manual
Avis & Budget Group Rental Vehicles Price SheetGeneral Information
Avis & Budget Group Select Out-of-State City SurchargesGeneral Information
Avis Credit Card Authorization AgreementForm
Avis Booking a Rental Using an Avis Wizard NumberGuidelines
Budget Credit Card Authorization AgreementForm
Concur: About Concur and Creating a User ProfileGuidelines
Concur: Assigning a Travel Arranger in Your User ProfileGuidelines
Concur: Booking Business TravelUser Portal
Concur: Booking Car and Hotel ReservationsGuidelines
Concur: Booking Guest TravelersGuidelines
Concur: Cloning a Trip GuideGuidelines
Concur: Preventing Concur Reservations from Autopopulating on OutlookGuidelines
Enterprise National Billing Account RequestForm
Enterprise & National Group Car Rental Price SheetGeneral Information
Enterprise & National Group Truck Rental Price SheetGeneral Information
Enterprise National Expense Card UpdateForm
Florida Map Mileage (Cities, Frequent Destinations, Regional Campuses)General Information
Foreign Per Diem Template April 2024 New Form04/03/2024
Foreign Per Diem Template March 2024 Form03/01/2024
Foreign Per Diem Template February 2024Form02/05/2024
Foreign Per Diem Template January 2024Form01/05/2024
Foreign Per Diem Template December 2023Form12/04/2023
Foreign Per Diem Template November 2023Form11/01/2023
Group Travel Roster of TravelersForm10/18/2023
Hotel Accommodations within 50 miles ApprovalForm
Meeting Information FormForm10/19/2023
Power of AttorneyForm
Quick Summary for TravelersGeneral Information
Reimbursement Other Than TravelProcedures
Taxable Personal Travel FormForm09/15/2023
Taxability on Travel Advances and ReimbursementsGuidelines
Travel Manual NewReference Manual01/18/2024
Voyager Gasoline ChargesProcedures