Forms, Guidelines, Manuals, and
Other Resources

General

Budget Planning and Analysis

Expense and Procurement Card

Financial Reporting and General Accounting (FRGA)

Merchant Services

Procurement Services

Property & Inventory Control

Red Flags Identity Theft

Tax

Travel Payables

Vendor Payables

Section Menu

General

Title/Keyword	Category	Last Reviewed Date
Colors of Money	Reference Manual	02/25/2021
Fiscal Year End Processing Information and Guidelines	General Information
UCF Expenditure Guidelines	Guidelines	03/25/2022
UCF Financials (PeopleSoft) Historical Data	General Information	07/01/2022

Budget Planning and Analysis

Title/Keyword	Category	Last Reviewed Date
2022-23 Auxiliary Overhead Assessment Methodology	General Information	03/15/2022
HEERF Reimbursement Request Form	Form	09/15/2022
Understanding UCF's Budget Allocation Model	Reference Manual	03/18/2022

Expense and Procurement Card

Title/Keyword	Category	Last Reviewed Date
Consumer Certificate of Exemption (DR-14)	General Information	04/30/2022
Departmental Authorization Security Access Ethics Certification	Form	08/21/2020
Expense and Procurement Card Manual	Reference Manual	11/01/2022
Gift Card-Application to Purchase	Form
Gift Card - Reconciliation for Advance	Form
Gift Card - Reconciliation Log	Form
Procurement Card (PCard) Statement Certification	Form
Procurement Card (PCard) Training for Approvers - FPO135	Reference Manual
Procurement Card (PCard) Training for Cardholders - FPO136	Reference Manual
Procurement Card and Expense Card Usage	Guidelines	08/30/2022
Receipt Replacement Form	Form
Voyager Fleet Card Request Form	Form

Financial Reporting and General Accounting (FRGA)

Title/Keyword	Category	Last Reviewed Date
Credit Card Refund Request	Form
Import Accounting Journal – Central Finance	Form
Import Accounting Journal–Decentralized Accounting Journal	Form

Merchant Services

Title/Keyword	Category	Last Reviewed Date
Cash Handling and Deposit Procedures for Departments	Procedures
Collecting Funds on Behalf of the University	Procedures
Credit Card Security Ethics Certification	Form
Deposits to Student Accounts Services	Procedures
Opening the University's Depository and Retrieving/Recording Content	Procedures
Processing of Unpaid Returned Checks	Procedures

Procurement Services

Title/Keyword	Category	Last Reviewed Date
Procurement Services Procedures Guide Coming Soon	Reference Manual

Property and Inventory Control

Title/Keyword	Category	Last Reviewed Date
Add Asset Request Template New	Form	2/3/2023
Asset Build Template	Form
Authorization for Off-Campus Use of State Owned Property	Form
Fee Assessed for Assets Not Tagged Within 20 Days of Receipt or Completion of Construction	Procedures
Internal Control and Process Changes for Lost and Stolen Property	General Information
Property Accountability and Inventory Control	Reference Manual
Property Fiscal Year Schedule	General Information
Report for Stolen State-Owned Property for Departments	Form
Request for Relief of Responsibility for Property Traded or Cannibalized	Form
UCF Tagging and Inventory Pre-Appointment Checklist	Form

Red Flags Identity Theft

Title/Keyword	Category	Last Reviewed Date
Identity Theft Annual Assessment	Form
Red Flags Incident Report	Form

Tax

Title/Keyword	Category	Last Reviewed Date
Unrelated Business Income Tax (UBIT)	General Information	08/04/2022
Automated Worker Classification Questionnaire	Form	08/04/2022
Consumer Certificate of Exemption (DR-14)	General Information	04/30/2022
Employee Fringe Benefits Taxability	General Information	08/04/2022
Short Answer Worker Classification Questionnaire	Form	08/04/2022
Signed UCF W-9 Request for Taxpayer Identification Number and Certification	Form	01/17/2023
Florida State Taxes	General Information	08/04/2022
Tax Exempt Debt	General Information	08/04/2022
Understanding Compensatory versus Scholarship Stipends	General Information	08/04/2022
Unrelated Business Income Tax (UBIT) Review Questionnaire	Form	08/04/2022
Withholding on International Payments	General Information	08/04/2022
Worker Classification	General Information	08/04/2022

Travel Payables

Title/Keyword	Category	Last Reviewed Date
Southwest Airlines Booking Tool (SWABIZ) Coming Soon	General Information
Travel Reference Guide Coming Soon	Reference Guide
30 Day Approval Memo	Form
Application for Advance on Travel Expense	Form
Approval of Field Advance for Sponsored Research Agreements	Form	02/01/2022
Avis & Budget Booking a Reservation	Guidelines
Avis & Budget Dept. of Management Services User Guide for Rental Vehicles	Reference Manual
Avis & Budget Group Rental Vehicles Price Sheet	General Information
Avis & Budget Group Select Out-of-State City Surcharges	General Information
Avis Credit Card Authorization Agreement	Form
Avis Booking a Rental Using an Avis Wizard Number	Guidelines
Avis Global Electronic Billing Terms of Agreement	Form
Budget Applicant Program Terms of Agreement	Form
Budget Credit Card Authorization Agreement	Form
Concur: About Concur and Creating a User Profile	Guidelines
Concur: Assigning a Travel Arranger in Your User Profile	Guidelines
Concur: Booking Business Travel	User Portal
Concur: Booking Car and Hotel Reservations	Guidelines
Concur: Booking Guest Travelers	Guidelines
Concur: Cloning a Trip Guide	Guidelines
Concur: Preventing Concur Reservations from Autopopulating on Outlook	Guidelines
Enterprise National Billing Account Request	Form
Enterprise & National Group Car Rental Price Sheet	General Information
Enterprise & National Group Truck Rental Price Sheet	General Information
Enterprise National Pcard Update	Form
Florida Map Mileage (Cities, Frequent Destinations, Regional Campuses)	General Information
Foreign Per Diem Template March 2023 New	Form	03/03/2023
Foreign Per Diem Template February 2023	Form	02/08/2023
Foreign Per Diem Template January 2023	Form	01/03/2023
Foreign Per Diem Template December 2022	Form	12/05/2022
Foreign Per Diem Template November 2022	Form	11/02/2022
Foreign Per Diem Template October 2022	Form	10/04/2022
Group Travel Roster of Travelers	Form
Hotel Accommodations within 50 miles Approval	Form
Meeting Information Form	Form
Power of Attorney	Form
Quick Summary for Travelers	General Information
Reimbursement Other Than Travel	Procedures
Reimbursement Voucher for NRA Students	Form	08/30/2022
Taxable Personal Travel Form	Form
Taxability on Travel Advances and Reimbursements	Guidelines
Travel Advanced Vendor Payment Request	Procedures
Travel Manual	Reference Manual	06/29/2022
Voyager Gasoline Charges	Procedures

Vendors Payables

Title/Keyword	Category	Last Reviewed Date
Domestic Wire Request Form	Form	07/01/2022
International Wire Request Form	Form	07/01/2022
kNEXT and Finance Business Center Payment Manual New	Reference Manual	07/01/2022
Petty Cash Disbursement Log	Form
Petty Cash Quarterly Reconciliation	Form
Proforma Invoice for H-1B Visa Fees	Form
Signed W-9 Form with UCF as a Vendor	Form	01/17/2023
Signed W-9 Form with UCF as a Vendor with the State of Florida	Form
Stop Payment Request Form	Form
Vendors Payables Requisitions and Invoices Manual	Guidelines

Forms, Guidelines, Manuals, andOther Resources

General

Budget Planning and Analysis

Expense and Procurement Card

Financial Reporting and General Accounting (FRGA)

Merchant Services

Procurement Services

Property and Inventory Control

Red Flags Identity Theft

Tax

Travel Payables

Vendors Payables

Forms, Guidelines, Manuals, and
Other Resources