Forms
Forms
For Student Account Services and Cashier’s Office forms, please visit the Student Account Services’ Forms page.
Budget Planning and Analysis
Financial Reporting & General Accounting
| DESCRIPTION | FORM# | FORM | INSTRUCTION |
|---|---|---|---|
| Offline Journal Entry (click here) | |||
| Request To Operate An Educational Business Activity | 41-656 | ||
| Credit Card Refund Request | 41-913 | ||
| Interdepartmental Transfer Request |
Red Flags Identity Theft
Merchant Services
| DESCRIPTION | FORM# | FORM | INSTRUCTION |
|---|---|---|---|
| Credit Card Security Ethics Certification | 41-915 |
Property & Inventory Control
| DESCRIPTION | FORM# | FORM | INSTRUCTION |
|---|---|---|---|
| Asset Accountability and Existence Form | |||
| Authorization for Off-Campus Use of State Owned Property | 41-814 | ||
| Lost/Stolen State-Owned Property Report for Projects | 41-812A | ||
| Lost State-Owned Property Report for Departments. Please read the Addy Note: Creating a Request to Declare an Asset Lost . | Addy Note | ||
| Non-ORC Request for Transfer and Receipt of State-Owned Property | 41-811 | ||
| Request for Relief of Responsibility for Property Traded or Cannibalized | 41-812B | ||
| Report for Stolen State-Owned Property for Departments | 41-973 |
Procurement Card
| DESCRIPTION | FORM# | FORM | INSTRUCTION |
|---|---|---|---|
| Departmental Authorization Security Access Ethics Certification | 41-566B | ||
| FedEx SA Contact Information | 41-977 | XLS | |
| Gift Card-Application to Purchase | 41-996 | ||
| Gift Card-Reconcilation for Advance | 41-997 | ||
| Gift Card Reconcilation | XLS | ||
| PCard Statement Certification | 41-970 | ||
| Procurement Card Signature Authorization | 41-983 | ||
| Receipt Replacement Form | 41-992 | ||
| University Provided Cell Phone Authorization | 41-980 | ||
| Voyager Fleet Card Request Form | 41-963 |
Travel Payables
| DESCRIPTION | FORM# | FORM | INSTRUCTION |
|---|---|---|---|
| ACH Opt-Out Form (Electronic Payment Authorization Form for Employee and Travel Reimbursement) | |||
| Application For Advance On Travel Expense | 41-552 | ||
| Approval of Field Advance for Sponsored Research Agreements | 41-978 | ||
| Avis Global Electronic Billing Terms of Agreement | |||
| Budget Applicant Program Terms of Agreement | |||
| Complimentary TAR | 41-902 | ||
| Enterprise National Billing Account Request | (04/2021) | ||
| Enterprise National Pcard Update | (04/2021) | ||
| May 2022 Foreign Per Diem Template | (05/2022) | XLS | Per Diem Form Instructions |
| April 2022 Foreign Per Diem Template | (04/2022) | XLS | Per Diem Form Instructions |
| March 2022 Foreign Per Diem Template | (03/2022) | XLS | Per Diem Form Instructions |
| Group Travel Summary Report | 41-554 | ||
| Group Travel - Roster of Travelers | 41-554A | ||
| Hotel Accommodations within 50 miles | |||
| Invoice/Payment Transmittal | 41-909 | ||
| Meeting Information | 41-907 | ||
| Power of Attorney | 41-979 | ||
| Taxable Personal Travel Form | XLS | ||
| 30 Day Approval Memo-Exhibit M | |||
| Travel Checklist (Before/During/After) | 41-959 | ||
| Void/Stop Payment Request-Travel | 41-911C | ||
| Voucher For Reimbursement Of Traveling Expenses | 41-901 |
Vendors Payable
| DESCRIPTION | FORM# | FORM | INSTRUCTION |
|---|---|---|---|
| Invoice/Payment Transmittal Form | 41-910 | ||
| Refund Request | 41-615 | ||
| Petty Cash and Change Fund Assignment | 41-565 | ||
| Petty Cash Disbursement Log | 41-988 | ||
| Petty Cash Quarterly Reconciliation | 41-836 | ||
| Proforma Invoice for H-1B Visa Fees | 41-982 | ||
| Signed W-9 Form with UCF as a Vendor | IRS W-9 Signed | ||
| Signed W-9 Form with UCF as a Vendor with the State of Florida | FL Substitute W-9 | ||
| Request for Taxpayer Identification Number and Certification (Read letter to our vendors) | |||
| UCF Substitute W9 & Electronic Payment Authorization | UCF Substitute W9 | ||
| Stop Payment Request Form | 41-911B | ||
| Domestic Wire Request Form (Click Here for Terminology) | 41-570a | ||
| International Wire Request Form (Click Here for Terminology) | 41-570b |
Other Forms
| DESCRIPTION | FORM# | FORM | INSTRUCTION |
|---|---|---|---|
| Departmental Authorization Security Access Ethics Certification | 41-566B | ||
| Departmental Authorization List DDC/RFO/SBA Delegation & Change Request | 41-960 | ||
| Timesheet Helper (Available on the HR website A-Z Index Page: Timesheet TSHelper) | XLS | ||
| How to create a digital signature in Adobe Acrobat |